Elements and Performance Criteria
- Source international suppliers
- Identify goods and/ or services to be procured internationally
- Research potential sources of supply from relevant information sources
- Examine market structures for proposed international procurement activities
- Determine regulations governing international procurement
- Source and apply relevant organisation procedures, policies and regulations govern the international procurement of goods and/ or services
- Prepare invitations to offer for imported goods
- Obtain and clarify specifications of requirements for international sourcing of specified goods and/ or services from relevant stakeholders as required
- Select procurement strategy most appropriate to the proposed goods and/ or services
- Develop and document invitations to offer
- Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods and/ or services
- Develop, document and obtain approval for criteria for evaluating offers
- Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
- Prepare recommendations in response to offers
- Receive and assess offer documents from suppliers against criteria and requirements of organisational procurement strategies
- Seek further information from suppliers, as required, to clarify offers
- Select preferred offer and make recommendation for approval to relevant personnel
- Consult with stakeholders and obtain approval for recommended offers
- Action successful offers
- Prepare contract documentation with successful supplier
- Consult to ensure legality of contract agreements in accordance with organisation procedures
- Issue contract in accordance with received approval from stakeholders
- Inform unsuccessful offers of outcome of evaluation process in accordance with legal and organisation requirements
- Arrange importation of goods
- Assess risks in ownership and logistics of goods and/ or services throughout international procurement activity
- Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods and/ or services
- Satisfy statutory and regulatory requirements including fumigation and export/import controls
- Ensure supply and logistics channels are managed, to achieve delivery of goods and/ or services satisfactorily and within designated timelines
- Arrange provision of foreign currency payments
- Obtain advice from stakeholders on payment strategy to be followed for international procurement
- Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
- Finalise and authorise payments at appropriate times according to organisational requirements